Huddle Rooms are one of the most popular trends in shared workspace design, replacing traditional styles and introducing new, progressive concepts. These meeting rooms are designed for ad-hoc collaboration, are small in size, with a maximum capacity of six people, and reflect modern corporate spaces focused on flexibility, innovation and teamwork.
In this article, we will present you with everything you need to know about setting up Huddle Rooms: from individual equipment to complete solutions, adapted to the digital age.
What exactly does Huddle Room mean?
A Huddle Room (also known as a Team Huddle) is a small meeting room equipped with audio and video capabilities used by companies for quick team meetings. Aside from their size, what sets Huddle Rooms apart from other meeting rooms is that they are an easy alternative to large conference rooms, which often require advance reservations. Do you have a spontaneous meeting or an unplanned work session? Then a Huddle Room is the ideal solution for your space.
What are the benefits of using Huddle Room?
Here are just a few of the benefits of using them: you proactively prioritize larger meeting rooms, thus using the entire capacity of the space, you facilitate communication and collaboration between employees, there is no need for prior reservations, and the costs for equipping such a room can be easily adapted depending on the allocated budget.
Tips & Tricks for creating the ideal space
After you have chosen the furniture pieces you want and created a comfortable working environment in the room, it is time to think about equipment that will help employees and increase collaboration. Below, we will present you with types of equipment suitable for equipping Huddle Rooms.
Opt for a display
It’s time to outfit your room with technology. You don’t want your team huddled around a laptop, so a larger display will be necessary. We recommend choosing a display with screen sharing capabilities, this will come in handy on a regular basis. In terms of diagonal, choose from the 42”-55” range. Remember, this is a small space and doesn’t require massive equipment! Once you’ve prepared your display, make sure to mount it close to eye level.
Videoconferencing Solutions
Video conferencing is a huge trend in today's workplace, as it allows team members across the globe to communicate without having to leave the office. Video conferencing providers have begun developing systems optimized for huddle rooms, making it easier for organizations to set up their rooms with all the benefits of video conferencing.
Audioconferencing Solutions
Sound is very important - even if there is no video conference, there may be audio meetings. Therefore, it is necessary to consider choosing microphones and speakers that allow everyone in the room to speak and hear clearly during meetings. You can opt for equipment with a function to suppress unwanted background noise and a function to capture voice.
ConCluSIonS
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